This is a feature that has been in the works for quite some time, and we're excited to officially launch it. Now, you can setup CultureBot to automatically share virtual celebration cards with your team managers and direct reports on their birthdays and work anniversaries. CultureBot does all the heavy lifting for you – including sending the cards to folks, and messaging the "celebratees" with a rotating showcase of all the submitted cards when the time comes. Use this to make their special days even more special ✨ Let's dive into how it works below...

How to Set Up Virtual Celebrations

First things first, visit either the birthday celebration section of the Slack app or the work anniversary module. From there, scroll down towards the bottom and select the button called 'manager alerts' – here, you will be able to setup alerts to managers ahead of when birthdays/work anniversaries are expected to come out, and you will have the option to include the celebration card as well.

Once you click the button above, you will be taken to an area of the web app where you can set alerts at the manager level as well as employee level. For managers, this will message them with whatever message you add below at the set number of days before an actual celebration occurs. This is important, because if you check the box for 'send eCard along with the alert above' it will also send the manager of the person being celebrated a link – this is the link managers will then share with all of their reports on their team who work directly with the person being celebrated. Anyone who has the link can fill out a virtual card that will then be shared with the "celebratee" on their special day. If you don't have managers setup in the CultureBot system, you can instead opt to send a message to a specific backup user or users (for example, someone on the People Experience or HR team).  To setup managers, you can visit the 'experiences' tab of the web app below, and click on the 'employee pairings & info' tab.

When an employee/user receives an eCard link from their manager, the People team, or another teammate – they will see a screen like you see below. Here, they will have options to draw directly onto a blank canvas – the celebration card itself. They can choose to draw in different sizes, different colors, add and resize emojis on the card, add a video, as well as a text/message. To save, they can click CMD + Save on the page, or click the blue button in the bottom right below. They can make edits to the card up and until the special day itself happens.

When the birthday or work anniversary actually happens, the employee(s) whose special day it is will receive a little notification directly from CultureBot that looks similar to the message you see below. There is a link to view the showcase of virtual cards – anyone and everyone who submitted a card will have their message in this rotating showcase, and employees can (at anytime) visit the link to view the cards again.

Other Updates

Ability to choose which water cooler packs are used for employee intros

Now when you create an intros instance, if you would like, you can select specifically which water cooler conversation packs will be used (in the event you do toggle on the option to include a random conversation starter when pairings go out).